One of the most useful features of Microsoft Word is the ability to export documents to different formats. This function is especially useful when you need to share your work with people who may not have Word installed on their computers. This guide will help you understand how to use the export function in Word, from the basics to the more advanced.
First, let's start with the basics. To export a document in Word, you need to first open the document you want to export. Once the document is open, go to the 'File' menu in the top left corner of the screen. From the drop-down menu, select the 'Export' option.
Once you click 'Export' you will see several different options. Here are the most common ones:
- PDF/XPS: This option allows you to save your document as a PDF or XPS file. Both formats are useful for sharing documents that you don't want to be easily edited.
- Other formats: This option allows you to save your document in a variety of other formats, including .txt, .rtf, .htm, .html, and .doc. The option you choose will depend on what you need to do with the document after exporting it.
- Create Word Document: This option allows you to create a new Word document with the contents of the current document.
After choosing the format you want, click 'Export'. You will then be asked to choose a location to save the exported file. Choose a location, enter a name for the file, and click 'Save'. Your document will then be exported in the format you chose.
Now, let's talk about some of the advanced export options in Word. These options can be useful if you need to do something more complex, like creating an interactive document or exporting a document with specific settings.
One of the most useful advanced options is the ability to export your document as an interactive PDF file. To do this, go to 'File' > 'Export' > 'Create PDF/XPS'. In the window that appears, click on 'Options'. Here, you can choose whether you want to include non-printable items, such as formatting marks, and whether you want to create bookmarks for each heading in your document. After choosing your options, click 'OK', and then 'Publish' to create the interactive PDF.
Another advanced option is the ability to export your document with settings specific to the version of Word you are using. To do this, go to 'File' > 'Export' > 'Change File Type'. Here, you can choose the file format you want, and then click 'Save As' to choose a location for the file and give it a name. Then, click on 'Tools' > 'General Options'. Here, you can choose whether you want to save the file with a password, and whether you want to save the file with or without macros.
In summary, the export function in Word is a powerful tool that can help you share your work with others in a way that meets their specific needs. Whether you are a basic user who just needs to export a document as a PDF, or an advanced user who needs to create an interactive document or export a document with specific settings, the export function in Word has something to offer you.
