26. How to use the comments and review function in Word

The comments and review function in Microsoft Word is an extremely useful tool, especially for those who work in a team, or for those who need to make revisions and corrections to a document. This tool allows you to add comments to a document, review changes made by others, and even track changes made to a document. Let's see how to use this function step by step.

Adding comments

To add a comment to a document, follow these steps:

1. Select the text or item you want to add a comment to.
2. Click the "Review" tab on the ribbon at the top of the screen.
3. In the "Comments" section, click "New Comment."
4. Type your comment in the box that appears to the right of the document.

Your comment is now associated with the text or item you selected, and anyone who reads the document can see the comment.

Reviewing comments

To review comments in a document, follow these steps:

1. Click the "Review" tab on the ribbon at the top of the screen.
2. In the "Comments" section, click "Next" to go to the next comment, or "Previous" to go to the previous comment.
3. To reply to a comment, click "Reply" on the comment you want to reply to. Type your answer in the box that appears.
4. To delete a comment, click "Delete" on the comment you want to delete.

You can also use the "Show Comments" function to choose which comments you want to see. You can choose to see all comments, only comments that have not yet been resolved, or only comments from specific people.

Using the change tracking function

The change tracking function is a powerful tool that allows you to see all changes made to a document. To use this function, follow these steps:

1. Click the "Review" tab on the ribbon at the top of the screen.
2. In the "Tracking" section, click "Track Changes" to activate the change tracking function.
3. Now, all changes you make to the document will be tracked. The changes will be highlighted, and a vertical line will appear in the margin to indicate where the changes were made.
4. To see the changes, click "View for Review" in the "Tracking" section. You can choose to see all changes, just formatting changes, just comment changes, or just insertions and deletions.
5. To accept or reject changes, click "Accept" or "Reject" in the "Changes" section. You can accept or reject one change at a time, or accept or reject all changes at once.

The commenting and reviewing function in Microsoft Word is a powerful tool that can help you work more effectively as a team, make more efficient revisions, and keep a record of all changes you make to a document. With a little practice, you will soon become an expert at using this function.