Accounting books
The accounting books are fundamental instruments for the financial management of a company. They serve to record all financial transactions carried out by the business, from the inflow of money to the outflow of funds. In addition, accounting books are also important for the preparation of financial statements and for compliance with fiscal and tax obligations.
Types of accounting books
There are several types of accounting books that must be used by companies, in accordance with the rules established by Brazilian legislation. Among the main ones, the following stand out:
- Diary Book: is the main accounting book, where all financial operations of the company are registered, in chronological order. It must be bound and numbered, and all its pages must be initialed by the responsible accountant;
- Ledger: is the accounting book that records all the company's accounts, in alphabetical order. It serves to monitor the balance of each account and to facilitate the preparation of financial statements;
- Cash Book: is the accounting book that records all the company's cash inflows and outflows, in chronological order. It is used to control cash flow and to prepare the balance sheet.
Importance of accounting books
The accounting books are important for the financial management of the company for several reasons:
- Allows control of the company's cash flow;
- Facilitate the preparation of financial statements, such as the balance sheet and income statement;
- Allow verification of the regularity of the company's financial operations;
- They are used for the preparation of the company's fiscal and tax returns;
- They are required by Brazilian law and may be requested in case of inspection.
Care in the use of accounting books
For accounting books to be effective and fulfill their role in the financial management of the company, it is necessary to take some precautions in their use:
- Register all financial operations of the company, without exception;
- Keep accounting books updated and organized;
- Verify the regularity of financial operations recorded in the accounting books;
- Comply with the rules established by Brazilian legislation for the use of accounting books;
- Keep the accounting books in a safe and easily accessible place, to facilitate their consultation in case of need.
In summary, accounting books are fundamental instruments for the financial management of a company. They allow cash flow control, facilitate the preparation of financial statements, verify the regularity of financial operations and are required by Brazilian legislation. Therefore, it is important to use them correctly and to take care in their use.
